1. ELECTION COMMITTEE

• Members- Board Recording Secretary, Anne Sawyer, Bobbie and John Johns, Cindy Felipe
•  Responsibilities:

• Ensure effective communication with the entire SPHA concerning time, date and location of  annual elections
• Start election process 45 days before annual meeting
• Generate ballots, distribute ballots and count ballots at each election
• Admin will work with election committee and board member to prepare for annual meeting, US post

                  notices, email and post on website documents for meeting, including proposed budget documents and  meeting notices.

• 45 days from meeting which is the third Saturday in November, mail by US Post the meeting announcement and the form for nominations to all homeowners.

• After the deadline for nominations, each person nominated completes their bio and it is on our website and emailed along with the absentee ballot.
• The budget review dates are set and emailed and online.
• Day of election: ballot box, sticks for voting, ballots, 3 alphabetical lists of residents, the delinquency report from our accountants Wilson and Kessler from the day before, agenda, copies of budget, tally sheet, sign in sheet and key for lock white box for any additional absentee votes.
• Templates for all of the documents are on our share drive and hard copies in election binder.